Approving timesheets at week's end

Where to start

Open Timesheets → Review. The list filters to your team by default (you only see staff who report to you, unless you're a Super Admin).

Steps

1. Filter by week. The default is the current pay cycle.
2. Click any row to open the timesheet. Cross-check the staff member's submitted hours against the published shifts (Optiq highlights variances).
3. If a timesheet needs changes, click Reject — the staff member is notified and asked to resubmit with a note.
4. For clean timesheets, click Approve.
5. To bulk-approve, select multiple rows in the list and click Approve selected in the toolbar.

Tips

• The variance column shows submitted vs scheduled. Anything > 30 min is highlighted — check before approving.
• You can leave a comment when approving or rejecting — staff see it in the timesheet history.